Privacy Policy

Introduction

This Privacy Policy describes how Algorithmic Ethics (Algorithmic Ethics Limited) collects, uses, and protects your personal information. We are committed to protecting your privacy and handling your data responsibly. This policy applies to all information collected through our website and services related to ethical AI frameworks and bias mitigation strategies for responsible development teams.

Who We Are

We are a responsible development blog and resource hub based in Vancouver, dedicated to providing ethical AI frameworks and bias mitigation strategies for tech teams. As the data controller, we determine the purposes and means of processing your personal information. We take our responsibility seriously and comply with applicable data protection regulations.

Information We Collect

We collect information in several ways:

Contact form submissions: name, email, organization, and inquiry details
Analytics data: browser type, IP address, pages visited, and time spent on site
Cookie data: preferences, session information, and browsing behavior
Voluntary subscriptions: email addresses for newsletter sign-ups
Server logs: access logs, error reports, and technical diagnostics

We do not intentionally collect sensitive personal information such as health data, biometric information, or special category data unless explicitly required and with your informed consent.

Legal Basis for Processing

We process your personal information on the following legal bases:

Consent: When you voluntarily provide information through contact forms or subscribe to our newsletter
Legitimate Interests: To improve our website, understand user behavior, and enhance our services
Legal Obligation: When required by law or regulatory requirements
Contract Performance: To respond to your inquiries and provide requested information

We balance our legitimate interests with your privacy rights and do not process data where your interests override ours.

How We Use Your Information

We use collected information for the following purposes:

Responding to contact form inquiries and providing support
Sending newsletter content and updates about ethical AI resources
Analyzing website usage to improve content and user experience
Enhancing security and preventing fraud
Complying with legal obligations and regulatory requirements

We do not sell or share your personal information with third parties for marketing purposes. We may share information with service providers who assist us in operating our website, subject to confidentiality agreements.

Data Retention

We retain your personal information for specific periods based on the type of data:

Contact form messages and inquiries: up to 24 months after last interaction
Newsletter subscription data: retained until you unsubscribe, then deleted within 30 days
Analytics and cookie data: up to 14 months
Server logs: up to 12 months
Support tickets and correspondence: up to 36 months for record-keeping purposes

After these periods, we securely delete or anonymize your data. You can request deletion of your information at any time, subject to legal retention requirements.

Cookies and Tracking

We use cookies and similar tracking technologies to enhance your browsing experience. Cookies help us remember your preferences, analyze site traffic, and personalize content. You can control cookie preferences through your browser settings. Essential cookies required for site functionality cannot be disabled, but you can decline optional analytics and marketing cookies. Please note that disabling cookies may affect your ability to use certain features of our website.

Your Privacy Rights

You have the following rights regarding your personal information:

Right of Access: Request a copy of your personal data
Right to Rectification: Correct inaccurate information
Right to Erasure: Request deletion of your data (subject to legal requirements)
Right to Restrict Processing: Limit how we use your information
Right to Data Portability: Receive your data in a portable format
Right to Object: Opt-out of certain processing activities
Right to Lodge a Complaint: Contact the appropriate data protection authority

To exercise these rights, contact us using the information below. We will respond to requests within 30 days.

Supervisory Authority

If you believe we have violated your privacy rights, you have the right to lodge a complaint with the Office of the Privacy Commissioner of Canada (OPC). The OPC is the federal data protection authority responsible for enforcing privacy laws in Canada. You can file a complaint through their official website or contact their office directly. You also retain the right to pursue legal remedies through Canadian courts.

International Data Transfers

Our website is hosted in Canada and your information is primarily stored domestically. If we transfer data internationally, we implement appropriate safeguards including standard contractual clauses and adequacy decisions. By using our website, you consent to the transfer of your information as described in this policy.

Third-Party Links

Our website may contain links to external resources and third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any third-party websites before providing your personal information.

Data Security

We implement technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, and destruction. These measures include encryption, secure socket layer (SSL) technology, access controls, and regular security audits. However, no method of transmission over the internet is completely secure. We cannot guarantee absolute security but remain committed to protecting your data.

Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. We will notify you of significant changes by posting the updated policy on our website and updating the last modified date. Your continued use of our website following the posting of updates constitutes your acceptance of the revised policy. We encourage you to review this policy regularly to stay informed about how we protect your information.